Temporary Staffing

Temporary staffing is a simple and straightforward concept and a management tool widely used by employers all across the world.

It consists of a triangular relationship between three distinct parties usually employed when work organizations, for several reasons, require additional manpower on a temporary basis to respond to specific needs.

Three parties

• A – Worker
• B – Temporary Staffing Agency
• C – Client/User firm

The worker (A) is employed by the Temporary Staffing Agency (B) – the employer of record, who then posts the worker to his Client/User Firm (C).

The employer of record (B) is responsible for paying salaries and all other employment related costs and also holds disciplinary power over the worker (A). The Client/User firm (C) commands, controls, supervises and benefits from the labour provided by the worker (A). The Client/User firm (C) pays the Temporary Staffing Agency (B) for having provided the worker (A) to perform work from which they benefitted.

1 – The client, an employer in need of workers, submits an online Staff Requisition Form providing a job description and detailing other conditions and requirements. The Staff requisition form can be found here.
Alternatively, the Client can also express his manpower needs by email, phone or even in person at one of our offices or any other agreed upon location.

2 – Work Supply – Temporary Staffing Ltd provides the Client with a written proposal for supplying temporary or long-term manpower (click to view sample proposal).

3 – Once the proposal is accepted a formal agreement specifying the terms and conditions of the temporary staffing arrangement is signed by both parties (click to view a sample proposal).

4 – Work Supply – Temporary Staffing Ltd then proceeds to recruit and select the number of workers required by the Client. The Client is free to decide whether it wishes or not to participate in the recruitment process.

Generally, Work Supply Lda performs recruitment independently, taking full responsibility for the choices made and ensuring replacements if the selected workers do not live up to expectations.

5 – The following documents are submitted online and subject to review by the Portuguese Social Security authority:

• The formal agreement (see number 3)
• Work Supply – Temporary Staffing Ltd´s staffing license,
• Corporate commercial and tax records
• Complete list of personnel
• the to be posted workers´ identification documents, occupational insurance policy and more

Only when all legal requirements are met does the Social Security department in charge of the process release the individual portable A1 documents.

Approval may take up to 30 days so it is critical to request the A1 documents well in advance of the date the workers are expected to begin working (click to view a sample A1 document).

6 – The Client notifies Work Supply – Temporary Staffing Ltd of the date the workers are to begin working.

The selected workers travel to the country of destination and settle in previously arranged accommodation.

They can begin working immediately.